Effective date: May 25, 2018
What this policy coversYour privacy is important to us, and so is being transparent about how we collect, use, and share information about you. This policy is intended to help you understand:
- What information we collect about you
- How we use information we collect
- How we share information we collect
- How we store and secure information we collect
- How to access and control your information
- How we transfer information we collect internationally
- Other important privacy information
Who is responsible for the data processingResponsible Data Controller for the processing of personal data is Payworks GmbH. Postal address: Payworks GmbH Dingolfinger Str. 15 81673 Munich Germany Managing Directors: David Bellem, Christian Deger, Heike O'Donnell Contact Phone: +49 89 416158 - 400 Fax +49 89 416158 - 401 E-mail: firstname.lastname@example.org If you have any questions or suggestions regarding data protection, please do not hesitate to contact us by email at email@example.com.
What information we collect about youWe collect information about you when you provide it to us, when you use our Services, and when other sources provide it to us, as further described below.
Information you provide to usWe collect information about you when you input it into the Services or otherwise provide it directly to us.
Account and Profile InformationWe collect information about you when you register for an account in the Developer Portal or sign-up for or make purchases through Shopify. For example, you provide your contact information and, in some cases, billing information when you register for the Services. We keep track of your preferences when you select settings within the Services.
Content you provide through our productsThe Services include the Payworks products you use, where we collect and store content that you post, send, receive and share. This content includes any information about you that you may choose to include. Examples of content we collect and store include: information provided by you through and into the Developer Portal for support of an SDK, the Payworks Shopify account, or any feedback you provide to us. We collect feedback you provide directly to us through the product and; we collect content using analytics techniques that hash, filter or otherwise scrub the information to exclude information that might identify you or your organization; and we collect clickstream data about how you interact with and use features in the Services.
Content you provide through our websitesThe Services also include our website, owned and operated by us. We collect other content that you submit to the website, which include social media or social networking websites operated by us. For example, you provide content to us when you provide feedback or fill out a contact form.
Information you provide through our support channelsThe Services also include our customer support, where you may choose to submit information regarding a problem you are experiencing with a Service. Whether you designate yourself as a technical contact, open a support ticket, speak to one of our representatives directly or otherwise engage with our support team, you will be asked to provide contact information, a summary of the problem you are experiencing, and any other documentation, screenshots or information that would be helpful in resolving the issue.
Payment InformationWe collect certain payment and billing information when you register for certain paid Services (e.g. Shopify). For example, we ask you to designate a billing representative, including name and contact information, upon registration. You might also provide payment information, such as payment card details, which we collect via secure payment processing services.
Information we collect automatically when you use the ServicesWe collect information about you when you use our Services, including browsing our websites and taking certain actions within the Services.
Your use of the ServicesWe keep track of certain information about you when you visit and interact with any of our Services.
Device and Connection InformationWe collect information about your computer, phone, tablet, or other devices you use to access the Services. This device information includes your connection type and settings when you install, access, update, or use our Services. We also collect information through your device about your operating system, browser type, IP address, URLs of referring/exit pages, device identifiers, and crash data. We use your IP address and/or country preference in order to approximate your location to provide you with a better Service experience. How much of this information we collect depends on the type and settings of the device you use to access the Services. Server and data center Service administrators can disable collection of this information via the administrator settings or prevent this information from being shared with us by blocking transmission at the local network level.
How we use information we collectHow we use the information we collect depends in part on which Services you use, how you use them, and any preferences you have communicated to us. Below are the specific purposes for which we use the information we collect about you.
To provide the Services and personalize your experienceWe use information about you to provide the Services to you, including to process transactions with you, authenticate you when you log in, provide customer support, and operate and maintain the Services.
To communicate with you about the Services:We use your contact information to send communications via email and within the Services, including responding to your comments, questions and requests, providing customer support, and sending you newsletters, notices, updates, security alerts, and administrative messages.
To market, promote and drive engagement with the ServicesNewsletter - If you would like to receive the newsletter offered on the website with regular information about our offers and products, we need your e-mail address as mandatory information. We use the so-called double opt-in procedure for sending the newsletter.
This means that we will not send you our newsletter by e-mail until you have expressly confirmed to us that you agree to the dispatch of newsletters. In the first step, you will receive an e-mail with a link to confirm that you, as the owner of the corresponding e-mail address, would like to receive the newsletter in the future. With the confirmation, you give us your consent that we may use your personal data for the purpose of the desired newsletter dispatch.
When registering for the newsletter, in addition to the e-mail address required for sending the newsletter, we store the IP address which you have registered for the newsletter as well as the date and time of registration and confirmation so that we can trace any possible misuse at a later point in time.
You can cancel the newsletter at any time via the link inserted in each newsletter or by sending an e-mail to firstname.lastname@example.org. After your cancellation, your e-mail address will be deleted from our newsletter distribution list immediately, unless you have expressly consented to continued use of the data collected or continued processing is otherwise legally permissible.
Contact form - If you submit a request to Payworks via the contact form, your first name, last name and email will be stored and used to process your request. This will allow Payworks to provide the best possible service, as we collect the information in order to receive and process any inquiries. As Payworks has a legitimate interest in answering the request, the processing of the data is required, as otherwise, a response would not be possible. Generally, the data is to be deleted as soon as the purpose of its collection has been fulfilled, which will take place as soon as the conversation is ended and all relevant fact have been finally clarified.
Customer supportWe use your information to resolve technical issues you encounter, to respond to your requests for assistance, to analyze crash information, and to repair and improve the Services.
For safety and securityWe use information about you and your Service use to verify accounts and activity, to monitor suspicious or fraudulent activity and to identify violations of Service policies.
To protect our legitimate business interests and legal rightsWhere required by law or where we believe it is necessary to protect our legal rights, interests and the interests of others, we use information about you in connection with legal claims, compliance, regulatory, and audit functions, and disclosures in connection with the acquisition, merger or sale of a business.
With your consentWe use information about you where you have given us consent to do so for a specific purpose not listed above. For example, we may publish testimonials or featured customer stories to promote the Services, with your permission.
Legal basis for processing (for EEA users)If you are an individual in the European Economic Area (EEA), we collect and process information about you only where we have a legal basis for doing so under applicable EU laws. The legal basis depends on the Services you use and how you use them. This means we collect and use your information only where:
- We need it to provide you the Services, including to operate the Services, provide customer support and personalized features and to protect the safety and security of the Services;
- It satisfies a legitimate interest (which is not overridden by your data protection interests), such as for research and development, to market and promote the Services and to protect our legal rights and interests;
- You give us consent to do so for a specific purpose; or
- We need to process your data to comply with a legal obligation.
How we share information we collectWe make payment processing over our platform possible, and we want our products to work well for you. This means sharing information through the Services and with certain third parties. We share information we collect about you in the ways discussed below, including in connection with possible business transfers, but we are not in the business of selling information about you to advertisers or other third parties.
Service ProvidersWe work with third-party service providers to provide website and application development, hosting, maintenance, backup, storage, virtual infrastructure, payment processing, analysis and other services for us, which may require them to access or use information about you. If a service provider needs to access information about you to perform services on our behalf, they do so under close instruction from us, including policies and procedures designed to protect your information. In addition, we work with third parties who provide consulting, sales, and technical services to deliver and implement customer solutions around the Services. We may share your information with these third parties in connection with their services, such as to assist with billing and collections, to provide localized support, and to provide customizations. We may also share information with these third parties where you have agreed to that sharing.
Social Media WidgetsThe Services may include links that direct you to other websites or services whose privacy practices may differ from ours. Your use of and any information you submit to any of those third-party sites is governed by their privacy policies, not this one.
Compliance with Enforcement Requests and Applicable Laws; Enforcement of Our RightsIn exceptional circumstances, we may share information about you with a third party if we believe that sharing is reasonably necessary to (a) comply with any applicable law, regulation, legal process or governmental request, including to meet national security requirements, (b) enforce our agreements, policies and terms of service, (c) protect the security or integrity of our products and services, (d) protect Payworks, our customers or the public from harm or illegal activities, or (e) respond to an emergency which we believe in good faith requires us to disclose information to assist in preventing the death or serious bodily injury of any person.
How we store and secure information we collect
Information storage and securityWe use data hosting service providers in the United States and Ireland to host the information we collect, and we use technical and organizational measures to secure your data. While we implement safeguards designed to protect your information, no security system is impenetrable and due to the inherent nature of the Internet, we cannot guarantee that data, during transmission through the Internet or while stored on our systems or otherwise in our care, is absolutely safe from intrusion by others. If you use our server or data center Services, responsibility for securing storage and access to the information you provide and input into the Services rests with you and not Payworks. We strongly recommend that server or data center users configure SSL to prevent interception of data transmitted over networks and to restrict access to the databases and other storage points used.
How long we keep informationHow long we keep information we collect about you depends on the type of information, as described in further detail below. After such time, we will either delete or anonymize your information or, if this is not possible (for example, because the information has been stored in backup archives), then we will securely store your information and isolate it from any further use until deletion is possible.
Account informationWe retain your account information for as long as your account is active and a reasonable period thereafter in case you decide to re-activate the Services. We also retain some of your information as necessary to comply with our legal obligations, to resolve disputes, to enforce our agreements, to support business operations, and to continue to develop and improve our Services. Where we retain information for Service improvement and development, we take steps to eliminate information that directly identifies you, and we only use the information to uncover collective insights about the use of our Services, not to specifically analyze personal characteristics about you.
Marketing informationIf you have elected to receive marketing emails from us, we retain information about your marketing preferences for a reasonable period of time from the date you last expressed interest in our Services, such as when you last opened an email from us or ceased using your Payworks account. We retain information derived from cookies and other tracking technologies for a reasonable period of time from the date such information was created, unless directed otherwise by you.
How to access and control your informationYou have certain choices available to you when it comes to your information. Below is a summary of those choices, how to exercise them and any limitations.
Your ChoicesYou, as the Data Subject, have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular, the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR) and the right to lodge a complaint with a supervisory authority (article 77 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR. To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to the Controller Payworks GmbH's Data Protection Officer contact details below.
Request that we stop using your informationIn some cases, you may ask us to stop accessing, storing, using and otherwise processing your information where you believe we don't have the appropriate rights to do so. For example, if you believe a Services account was created for you without your permission or you are no longer an active user, you can request that we delete your account. Where you gave us consent to use your information for a limited purpose, you can contact us to withdraw that consent, but this will not affect any processing that has already taken place at the time. You can also opt-out of our use of your information for marketing purposes by contacting us, as provided below. When you make such requests, we may need time to investigate and facilitate your request. If there is delay or dispute as to whether we have the right to continue using your information, we will restrict any further use of your information until the request is honored or the dispute is resolved.
Opt out of communicationsYou may opt out of receiving promotional communications from us by using the unsubscribe link within each email or by contacting us as provided below to have your contact information removed from our promotional email list or registration database.
How we transfer information we collect internationally
International transfers of information we collectWe collect information globally and primarily store that information in the United States and Ireland. We transfer, process and store your information outside of your country of residence, to wherever we or our third-party service providers operate for the purpose of providing you the Services. Whenever we transfer your information, we take steps to protect it.
International transfers within the Payworks CompaniesTo facilitate our global operations, we transfer information to either Ireland or the United States and allow access to that information from countries in which the Payworks owned or operated companies have operations for the purposes described in this policy. These countries may not have equivalent privacy and data protection laws to the laws of many of the countries where our customers and users are based. When we share information about you within and among Payworks corporate affiliates, we make use of standard contractual data protection clauses, which have been approved by the European Commission, as well as the EU-U.S. and Swiss-U.S. Privacy Shield Framework to safeguard the transfer of information in and out of the European Economic Area and Switzerland.
Our policy towards childrenThe Services are not directed to individuals under 16. We do not knowingly collect personal information from children under 16. If we become aware that a child under 16 has provided us with personal information, we will take steps to delete such information. If you become aware that a child has provided us with personal information, please contact us as stated below.
Contact UsYour information is controlled by Payworks GmbH. If you have questions or concerns about how your information is handled, please direct your inquiry to email@example.com. For specific questions related to our compliance with the GDPR, please direct your inquiries to our appointed Data Protection Officer:
Leopoldstr. 21, 80802 Munich, Germany
Phone.: +49 89 2500 39220